You can create professional-looking books by assembling the various reports and charts available in Legacy into one single document. This can include ancestor and descendant book reports, pedigree charts, family group records, picture scrapbooks and much more. You can also add a table of contents, other introductory sections and an overall index and list of source citations.
When you create a book, you select from the various items available and effectively add chapters to your new book arranged in the order of your choice.
To create a new book:
1. Open the Publishing Center by choosing Publishing Center from the Report tab of the Ribbon bar.
2. Click the New Book button.
3. Enter a name for the new book. Select the file name and folder to save the book files.
4. Select the various sections to include in the book. Click Preview to generate and view the book.
Privacy is of great concern when printing reports and books. Legacy provides many options so that you can suppress and eliminate sensitive information, individuals, and marriages. These include:
Suppression of Living Individuals and Their Families
Suppress Details for Living People
Exclude Living People Totally
Suppress Details for Deceased Spouses of Living Individuals
Suppress Details for Deceased Children of Living Individuals
Override Privacy Settings
Include Private Individuals
Include Invisible Individuals
Include Private Marriages
Include Private Child-Parent Relationships
Include [[ Private ]] Notes
Include Events Marked "Private"
Include Master Events Marked "Private"
To open the Privacy Options screen, click the Privacy Options button along the right side of the screen. Also see Privacy Settings for more information about marking individuals and marriages as private.
The Contents Tab
Adding Items to your Book
The Available Items list on the left of the window shows the various reports from which you can choose. To select an item, highlight it and then click the Add button. This adds the item to the bottom of the Chapters of Book window on the right. (You can also drag an item from the left window to the right window.) Continue adding (or dragging) items into the Contents of Book window until you have assembled the desired document. This can be as simple as a family group record with a picture scrapbook added to it or a large book with multiple narrative book chapters, pedigree charts, chronology reports, picture trees, and much more. Note: There is a limit of 200 chapters per book.
Inserting an Item
If you want to select an item and place it between two existing items in the Chapters of Book window, highlight the item in the right window just below where you want to insert the new item. Then highlight the item in the left window and click the Insert button. The items in the right window are moved down to make room for the new inserted item.
If you want to move an item in the Chapters of Book window, highlight the item to move and then move it by using the up and down Set Order arrow buttons below the window.
To remove an item from the right window, select the item and click Remove.
Adding Place Holders
At times you may want to reserve space in your publication for insertion of external pages. Perhaps you have a copy of a three-page handwritten letter from an ancestor. To create space for this, add a Place Holder item to your publication. When you add a Place Holder, Legacy asks for a Place Holder name and how many blank pages to insert. When the book is printed, you then remove the place holder pages and replace them with the letter.
Adding Text Items
You can add a text chapter to your book by inserting a Special Text Entry item. Adding this item displays a Note window where you enter text. This might be a family story, notes about your research efforts and conclusion, or anything else you want to add.
All of the reports, charts, etc. in the Available Items list have options associated with them. Most are also connect to individuals as the subject of the report or the starting person for an ancestor or descendant line. To change the starting person for a report that has one, highlight the section name in the Chapters of Book window and then click the Person button below the list. To change the report options for any item in the list, highlight it and click Edit.
The Additional Tab
You can add various introductory sections to your book, including a title page, preface, dedication page, copyright notice, introduction and an abbreviations page. To include one or more of these sections in your book, put a checkmark in the checkbox to the left of each desired item. To create the item, click the appropriate button. The Title Page button displays the Title Page Options screen where you can layout the page. The other buttons display a notes-type window where you can enter the contents of each page. When the book is produced the items selected on this page are included in the order shown on the tab: Title page, Copyright, Dedication, Preface, Abbreviations, Table of Contents, and Introduction. The Copyright Notice page can be forced to start on an even-numbered page by selecting the Start on an even page number option. This puts the copyright notice in its customary position on a left-hand page, opposite the dedication or preface page. All successive sections can be started on an odd-numbered page by selecting the Start on an odd page number option.
Table of Contents
Legacy can generate a Table of Contents listing the starting page for each section included in the report. You can specify whether or not you want to have leaders on the page numbers.
To include source citations throughout the book, select the checkbox to the left of the Source Options button. To set (or change) the options, click the button to see the Source Options screen.
By selecting the checkbox to the left of the Index Options button, you can have Legacy generate an alphabetical index and an optional Location index for the entire book report. The index includes each person who is shown on each page. The index can be lined or unlined and printed in one, two or three columns. Click the Index Options button to make changes in the index format. (See Index Options for more information.)
The Options Tab
Uppercase SURNAMES-If this option is selected, surnames are set off in uppercase letters ("SMITH" instead of "Smith").
Slashes Around /Surnames/-If this option is selected, surnames are set off with slashes ("/Smith/" instead of "Smith").
RIN & MRIN Numbers-The Record Identification Number (RIN) of each individual and the Marriage Record Identification Number (MRIN) of each marriage.
You can select the font and font size to use in the book by clicking the Change Fonts button.
Click the Page Setup button to change page margins, orientation, paper size and border style.
Common Border Style
You can either have Legacy use a common border style (the border around each page) or use the border style associated with each individual report.
To use a common border style, click the Page Setup button and then select the desired style in the Border Lines box of the Page Setup tab.
To use the specific border style associated with each report, put a checkmark in the Use the border style from each individual report instead of a common border style checkbox below the Page Setup button. (To set the border style of a specific report, click on the Contents tab, highlight the desired report in the Chapters of Book window, click the Edit Settings for Current Chapter button below the window.)
Use the Start each report section on an odd-numbered page option to start each chapter of the book on the right-hand side, which is customary.
Saving a Book Format
After you have formatted your publication, you can save it for future use by clicking the Save button in the lower-right corner of the window.
Note: A book format is closely associated with the individual of the family file from which it was created. If you load a book format into another family file, the results will most likely not be what you expected because the RIN numbers saved with the report point to different people.
Printing Your Book
Where to Send the Report
The book publication can be output to various formats. Make your choice by clicking on the appropriate option button in the lower right corner of the Publication Center window. The choices are:
Screen / Printer Sends the report to either the Print Preview window or directly to your printer depending on whether you click the Preview or Print button. (See Printing below.)
Rich Text File Sends the report to a disk file containing all the formatting options such as bolding, indents, fonts and font sizes. It also contains all the index and table of contents marks. This file can then be loaded into your favorite word processor for further editing and formatting.
Text File Sends the report to a text file on either your hard drive or a floppy disk. You are prompted for a drive and folder. (Note: The Index, Table of Contents, and Title Page options are not included when using the Text File output format.)
HTML File Sends the report to a HTML file that can be used on a web site or sent as an e-mail message. You will be prompted for a drive and folder. (Note: The Index, Table of Contents, and Title Page options are not available when using the HTML File output format.)
PDF File Generates the report, displays it in the Print Preview window and then creates an Adobe PDF (Portable Document File) file. This file can be viewed with the free Adobe Acrobat Reader and easily sent to other people by e-mail. (This feature is part of the Deluxe Edition only.)
Note: Not all of the available report items can be printed all of the output formats. For example, the chart-type reports (ancestor, descendant, timeline, pedigree, and lineage) are not printed to HTML or RTF output. The Family Picture Tree is also not produced in these formats. When a report section is encountered that cannot be produced in the selected format, it is skipped. (A message is displayed at the beginning of the printing process telling you that one or more sections will be skipped.)
When you have set all the options, click either the Preview button to see an on-screen view of the report before it is actually printed, or click Print to have the report sent directly to the printer.
9-0217 : 40808