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Name Tags and Address Labels

You can print name tags in Legacy for family reunions and clan gatherings.  The labels can include the name of the event, a picture of each individual (or a common picture), the date, and the guest's name with a miniature pedigree chart to help others see how they are related.

To print name tags:

1. From the Reports tab of the Ribbon bar, click on Other Report and then choose Name Tags from the dropdown list.
2. Choose who to print.
3. Select which fields you want to print on the tags.
4. Choose borders and pictures.
5. Select the label type, or choose the specifications for a custom-size label.
6. Make other adjustments as needed for margins, indentations, and line spacing.
7. Click the Print or Preview button.

Following is a description of the various options and features available when printing name tags and address labels.

Who to Print
If you are printing Name Tags:
Records to Print-You can choose to print name tags for All Individuals in your family file or only Individuals with a tag # of 1 through 9  (1 through 3 in the Standard Edition).  You can also further filter this down by only printing tags for people who have a mailing address entered.
Living-You can print name tags for Only Living Individuals, Only Dead Individuals, or Living or Dead.

If you are printing Address Labels:
Address Type-You can choose to print labels for All Addresses (Mailing, Event, Repository), or just Mailing Address, Event Addresses or Repositories.
Sort Order-When printing, you can have the labels sorted by Address Name, Address Sort String, or Country, Postal Code.

You can also limit the label printing to Include Only Tagged Addresses and/or Include Private Addresses.

What to Print
This is where you select the pieces of information to print on the name tags or mailing labels.

1. Choose the fields you want to include by selecting or clearing the checkboxes to the left of the fields.  They are printed in the order shown on the screen.  As you select or clear fields, the height required to print them all is shown at the bottom of the list.  If the current label size is too short for the selected fields, the measurement changes to red and a warning is displayed.

Text-The 1st and 11th boxes are customizable text fields.  You can enter anything you want in the boxes.
Pedigree Chart-If you are printing Name Tags, you can include a three-generation pedigree chart at the bottom of the name tag.  (You can the indent spacing of each generation on the Other tab.)

If you are printing Name Tags, a Customize button appears at the top of the list.  Using this button you can change the fields shown in positions 3 through 10.  This allows you to print other fields and to change their order.

2. Choose the font name, size and attributes.  To change a font name or size, click on the name of the font.  From the resulting Font dialog box, choose the desired font name, size, and attributes.  You can also change the font attributes by selecting or clearing the checkboxes in the Bold, Ital, UL, and Cntr columns.

3. Choose whether or not to Remove Blank Lines.  If using blank line removal, if a field is empty, the successive fields are moved up to use the space.

Borders and Pictures
Borders-You can choose to print a border around your name tags or address labels by selecting the Border checkbox.  If you would like to have a shadowed box, select the Shadow checkbox.  The current border style is displayed in the box and can be changed by clicking the Choose button.  (See Box Border Styles for more information.)  You can also choose a line color for the borders by clicking the Color button.
Box Background Color-When printing borders, you can choose a background color for the boxes.  Click the Color button to select the desired color.  
Text Color-Click the Color button to choose the color of the text of the name tag or label. 
Pictures-You can include pictures on name tags and labels by selecting the Include a Picture checkbox.  The picture can be either the Individual's Picture, or a Common Picture or Logo.  A common picture might be a genealogical society logo or family crest.  To choose a common picture, click the Select button.
Size-You can choose from Small, Medium, or Large relative picture sizes or specify a Custom Height.  
Position-The picture can be printed in the Upper-Left, Lower-Left, Upper-Right, or Lower-Right corner of the tag or label.

Label Type
You can print using standard Avery label sizes or any other custom size you choose.  If you want to print on a custom size label or name tag, jump down to the Custom Size section below.

 To print on a standard Avery label size:
1. Select the Use the Selected Label Below checkbox.
2. From the Label products combo box, choose either Avery US standard or Avery A4 sizes.
3. From the Product number list, choose the label style you want to use.  As you scroll down the list, the specifications of the highlighted label is shown in the Label Information box to the right.

If you want to copy the size and spacing values from the currently highlighted label type over to the Custom Sizes tab, click the Copy Values to Custom Size button below the list.

Custom Size
 To print on a custom label size:
1. Select the Use these custom settings checkbox.
2. Specify how many labels columns there are across your page.
3. Indicate how many rows of labels there are.
4. Enter the width of an individual label.
5. Enter the height of an individual label.
6. Enter the distance from the left edge of one label to the left edge of the next label to the right.  (This only applies if there are more than one label across the page.)
7. Enter the distance from the top of one label down to the top of the next label.

This tab allows you to do some fine tuning of the printing process.
Line Spacing-The amount of space between each printed line.  This will depend on the size of the font being used.  The default setting is 110 percent.  If a 10 point font is being used, the next line will be 11 points down from the top of the current line.  To more loosely space the printing, increase the setting.  To tighten up the lines, decrease it.
Border Margin-If printing a border around the tags or labels, this is the distance from the edges of the label to the border.
Text Margin-This is the distance from the edges of the label to the text being printed.
Picture Margin-This is the distance from the edges of the label to the picture being printed, if any.
Pedigree Indent-If you are printing a pedigree chart on name tags, this is the distance each generation is indented from the previous one.
+/- Horizontal Adj. and Vertical Adj.-If, after printing a page of labels or tags, you find that the printing needs to be adjusted a little up or down, or left or right, you can use these values to nudge the position.

Copies of Each Label
You can print multiple copies of each name tag or label by increasing this setting.

Page Setup
Click the Page Setup button to change the size of the page you are printing on and also to set the margins.

Printer Setup
Lets you change the page size before generating the report.  You can also change the target printer and its specific settings.

If you want to save all the settings for use in the future, click the Save button.

You can load previously saved settings by clicking the Load button.

To reset all the settings to their default values, click the Reset button.

Where to Send the Report
The report can be output to various formats.  Make your choice by clicking on the appropriate option button in the lower right.  The choices are:

Screen / Printer - Sends the report to either the Print Preview window or directly to your printer depending on whether you click the Preview or Print button.

Text File - Creates a plain text file of the report.  This file can then be easily viewed with any text editor or word processor.  You have the option to put the text With quotes and to Group fields on one lineNote:  If you are printing addresses to a text file in order to load them into a spreadsheet, you should use the With Quotes and Group fields on one line options so that the commas in the city, state, zip line won't cause those fields to be split apart unexpectedly when loaded into the spreadsheet program.

PDF File - Generates the report, displays it in the Print Preview window and then creates an Adobe PDF (Portable Document File) file.  This file can be viewed with the free Adobe Acrobat Reader and easily sent to other people by e-mail.  (This feature is part of the Deluxe Edition only.)

When you have set all the options, click either the Preview button to see an on-screen view of the labels before they are actually printed, or click Print to have them sent directly to the printer.

Note:  The report settings for the Address Labels are saved in a file called Address.usr in the [My Documents]\Legacy Family Tree\_AppData\Usr\ folder.
Note:  The report settings for the Name Tags are saved in a file called NameTags.usr in the [My Documents]\Legacy Family Tree\_AppData\Usr\ folder.

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