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Master Locations List

   The Master Locations List is reached by clicking the down arrow next to any location field.  It can also be displayed by choosing Master Lists > Location from the View tab on the Ribbon bar.


The Master Location List contains all the location names that are being used in the current Family File.  Legacy only records one copy of each different location and points any use of it to its entry in the list.  This saves a lot of disk storage space by eliminating duplications.

To the right of the list of locations is the People using this location box.  The box shows which individual in your family file are using the currently highlighted location.  (If multiple locations are selected use Options > Show List to show all the people using the selected group of locations.)

Selecting a Location from the List
To select a particular location, click on it and click the Select button.  You can also select a location by double clicking.

Adding New Locations
When you enter a location in any Place field, Legacy checks to see if the name is already in the Master Location List.  If it is not found, it is added to the list.  Depending on the setting in Options, you may or may not be prompted for confirmation.  (See Options for more information.)  When the Master Location List is displayed, you can add new locations by clicking the Add button below the list.  This pops up a form where you can type in the name of the new location, a short name, notes and latitude and longitude coordinates, which is then added to the list.  (See Adding or Editing Master Locations for more information.)

Editing Locations
You can change the spelling of any location in the Master Location List by selecting it and clicking the Edit button.  This can also be used to add a short location name that can be used in various reports where space may be limited and to add or edit the latitude and longitude of the place. Remember, however, that a change to a location in the master list affects all references to it.  When you.  (See Adding or Editing Master Locations for more information.)

Pasting Values
Whenever a location is highlighted in the list, the latitude and longitude values for that location are displayed at the bottom of the window (if you have entered them).  If you find a latitude/longitude pair that you would like to put into Legacy, you can simple copy the pair and then paste them into any of the latitude or longitude fields.  Legacy will analyze the pair and put the proper number in the proper fields.

Note: You can copy either of the current latitude and longitude value pairs to the Windows Clipboard in many several formats by clicking the small blue button   in the lower-right corner of the Latitude and Longitude window.  When the button is clicked, a submenu appears where you can choose from several different formats to place on the clipboard:
Degrees Minutes Seconds with trailing directions  (eg: 835124.34N 1533353W)
Degrees Minutes Seconds with leading directions  (eg: N835124.34 W1533353)
Degrees Minutes Seconds with symbols (83º51'24.34"N 153º33'53"W)
Degrees.decimals (83.856761,-153.564722(South and West numbers are shown as negative numbers)
Degrees.decimals with the directions shown as leading abbreviations (N83.856761 W153.564722)

Tagging Locations
You can tag locations so that you can filter the Location Report to a certain subset.   See Location Report. To tag a location, click the checkbox in the Tag column to the right of the desired location name.

Verifying Locations 
From time to time you need to do some cleanup on your Master Location List.  This includes combining locations that are really the same, getting rid of locations that are no longer used, things like that.  Sometimes you will run across various locations that appear to be in conflict with each other.  For example, New Barbadoes, Essex, New Jersey and New Barbadoes, Bergen, New Jersey.  Which one is right?  Well, after doing a little research you find that they are both correct.  New Barbadoes was in Essex County from 1693 to 1710 and was then transferred to Bergen County (and even later became the city of Hackensack).  You want to keep them both but somehow you need a way to mark them as such.  This is where the Verified tag comes in.  Simply click on the checkbox column to mark them as verified, thus indicating to you later that they are "keepers."  (You can also put a comment in the Notes fields, describing this.)

What Can Be in the L Column
blank - No Latitude/Longitude values have been entered for this location.
L - Latitude/Longitude has been entered by the user or looked up in the Geo Location Database.
- (a minus sign) - The user clicked the Geo-code button and selected, Do not auto geo-code the current location.
Notes
If you have added a note to a location (by using the Edit feature), an X shows in the N column in the list.

Other Options

Clicking the Options button displays a shortcut menu where you can choose from the following options:
  • Deleting a Location -  If a location in the master list is not being used, you can remove it from the list by highlighting it and then choosing the Delete option.  Legacy confirms that the location is not being used and removes it from the list.  If one or more records are referencing the location, it cannot be removed. In this case, Legacy offers to display a list of all records currently using the name.
  • Tag and Untag - You can tag All Records in your location list or just the Highlighted Records.  (You can highlight more then one location in the list by holding down the Ctrl key while you click the locations.)
  • Combining Duplicate Locations -  When correcting misspelled place names, you may find that you end up with duplicates within the Master Location List.  To remove these duplicates and clean up the list, choose the Combine option.  Legacy then goes through the list, combines the duplicates and moves the links.
  • Purging Unused LocationsTo remove unused locations from the Master Location List, choose the Purge option.  Legacy checks each name to see if it is being used.  If not, it is removed from the list.
  • Importing a Locations ListYou can import a list of locations from a different Family File by choosing the Import option.  Legacy prompts for the name of the other Family File and then loads its list.  (If you end up having duplicate master locations that only differ by format, you should combine them together.  See Combining Multiple Locations below in this topic.)
  • Printing the List -  You can print the contents of the list in two different formats by clicking Print...  Choosing Location List from the submenu prints a simple report listing the locations in the current sort order.  Choosing Location Report opens the Location Report options screen where you can print a report showing who uses each location and where they use them.  (See Location Report for more information.)  
  • Page Setup -   You can change page orientation, margins, paper size, and font size before printing a report.
  • Show ListWhen you have selected multiple locations in the location list you can select this option to show a list of people who are using the selected locations.
  • Zoom -  You can change the font size of the master list grid.
  • Options for Non-Locations - If you have entries in your list that are not actual places but are valuable information that you would like to keep, you can move these entries into the Notes fields of the individuals and marriages that use them.  (See Moving Non-Locations Out of the Location List for more information.)
  • Jump with Edit Sorting - When you edit a location name, it is immediately resorted into its new position in the Master Location List.  Sometimes this moves the edited location far away from the current position.  You can choose to have the current position move to the new point in the list or to just stay where you were and move to the next location name.  If there is a checkmark next to the Jump with Edit Sorting option, the current position will move to the newly sorted position of the edit name.  If there is no checkmark next to the option in the shortcut menu, the current position will just move down to the next location.  Clicking the option toggles the checkmark on and off.
  •  Bookmarks -  If you are working your way down the Master Location List cleaning it up by combining variations of the same location name, correcting comma locations, etc., you can drop a bookmark to save your place until you return to resume the process.  Click Set Bookmark to drop a bookmark.  Click Go To Bookmark to return to the previously set bookmark.
  • Contract/Expand Location Parts
    Legacy can automatically expand and contract state, province, and country names within your master locations.  (See Contract/Expand Location Parts for more information.)

    Clicking the Earth button displays a shortcut menu where you can choose from the following options:
  • Geo Location List
    Legacy's Geo Location Database is a collection of nearly three million current locations worldwide.  See Geo Location Database for more information. 
  • USA County Verifier
    This feature lets you check all the location fields in all the records of your family file to verify the validity of county names for locations in the United States.  See US County Verifier for more information.
  • Distance and Bearing Calculator
    If you have the Deluxe Edition of Legacy you have access to the Distance and Bearing Calculator.  Using this calculator you can figure the distance between any two cities in your family file that have latitude and longitude coordinates.  To do this, you can highlight the two cities (click on the first city to highlight it and then find the second city and hold down the Ctrl key while you click on it.  This will leave both cities highlighted) and then click the button and choose Distance and Bearing Calculator.  You can also figure the direction to travel to get from one to the other.  (See Distance and Bearing Calculator for more information.)

    Who is Using This Location
    The list to the right of the locations shows a list of all the individuals who are using the current location. When you select multiple locations the list will only show those using the first selected location. To see who is using multiple locations use Options > Show List. As you highlight each name in the list, you can see which events use the current location. These are shown below the list, under the Edit button.
  • Editing a Person in the List - To edit a person in the list, click the Edit button to display their Information screen.

    Options
    Click the List Options button for the following commands:

    Create Search List
    You can create a new search list of names (replacing whatever is in the current search list) or add the names to the current search list.

    Print the List
    You can print a report list showing the names that use the current location.  (See Printing Note Fields for more information.)

    Select Tags to include in the list
    Opens the Select Tags to Show window where you can choose which three tags you want to see in the Used By list.

    Tag or Untag All the Records in the List
    If you have just the records in the list tagged on a certain number, you can quickly jump to each of them by clicking the right or left tag arrow on the Family/Pedigree View.  You can then edit each record and remove or change the list reference.  

    To tag the records in the list:

    1. To make sure all the other records in the Family File are untagged first, select the UnTag Everyone in File option and choose the Tag number you want to clear.
    2. To tag all the entries in the list, select the Tag Everyone in List option and choose the desired tag.

    Now, when you return to the Family/Pedigree View, you can rotate through all the tagged records and make the needed changes.  (See Tagging Records for more information.)

    Adding a Picture to a Location
    Click the Picture icon to add pictures, sounds, video clips, and documents to the location.
     
    Deleting a Location
    You cannot easily remove a location from the master list if it is being used by one or more individuals or marriages.  If you are sure you want to delete a location, you will have to remove the references to it shown in the list of individual who are using the location.

    Sorting the List
    You can display the Locations List in different sorted orders for the purpose of finding duplicate entries by clicking the Sort button.  See Sort Location List for more information.

    Combining Multiple Locations
    Often, through entering information and by importing records from other people you will end up with two or more variations of the same location, spelled a little bit differently.  For example, you might end up with:

    Pompton Pl., Morris, NJ
    Pompton Plains, Morris, NJ
    Pompton Plains, Morris Co., NJ
    Pompton Plains, Morris, New Jersey
    Pompton Plains, Morris, New Jersey, USA

    All of these locations are obviously the same place and should be combined into just one, "good", location name.  This is very easy to do in Legacy.  To combine multiple locations:

    1. Choose one of the locations that you want to keep.  If it isn't exactly like you want it formatted, use the Edit button to fix it.  This is now your "good" location name.
    2. Highlight all the other locations in the group.  If the group is contiguous, you can highlight the top location and then hold down the shift key while you click on the bottom location.  The entire group will then be highlighted.  If the various locations are not in a continuous block, highlight the first one and then press and hold down the Ctrl key while to click on each of the other locations in the group.  Each one will remain highlighted as you click the others.
    3. Click the Combine button at the bottom of the list.  The caption on the button will now change to read Combine With.
    4. Highlight the "good" location line by clicking on it.
    5. Click the Combine With button at the bottom.  All the "bad" locations are then combined with the "good" one and all the records in your family file that were pointing to the "bad" ones now point to the "good" one… (saving you potentially hours of editing).


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