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Addresses

The address screen is reached by clicking the Address icon on a person's information screen.

You can enter a mailing name, address, up to two phone numbers, an e-mail address, and a home page address for each individual in your Family file.

To add an address:
1. Click the Address icon.  If you are entering an address for the first time, Legacy builds a standard name and puts it in the name field.  You can leave it as is or change it as desired.
2. By default, the Sort String field is filled with the individual's name in surname, given names order.  This field is used when you want to print address label reports that are sorted by surname.   
3. Continue filling in the address, phone number(s), e-mail address, and home page address.
4. Select the style of output that you want to use for the address.  The options are City, State, Postal Code or Postal Code, City, State.  This setting is used when reports are printed.  (Many European countries use the second option.)
5. Click at the right of E-mail and Home Pg addresses to send a message or connect to the Internet without leaving Legacy.
6. Check the mailing list(s) to place the person on.  The choices are Newsletter, Family Association, Birthday, Research, Christmas, and Holiday.
7. Check the Tag box in the bottom right corner to mark this address for later reporting purposes.
8. Check the Private box if you do not want this address printed on reports or exported to other files.
9. Click the Notes tab to enter additional comments about this address.
10. You can record the latitude and longitude coordinates of a location if you know them.  These are sometimes useful while trying to locate old cemeteries or when wanting the distance and direction from one town to another.   (See Latitude and Longitude for more information on this subject.)  The Deluxe Edition of Legacy includes a Distance and Bearing Calculator that can be used to find out how far any two points on earth are in miles or kilometers and what compass heading to take from one to the other.  You can also convert decimal coordinate values to the required degrees, minutes and seconds.  Click to access it.  (See Distance and Bearing Calculator for more information.)

The latitude and longitude values can be entered in either of two different formats:
  • Degrees, minutes, seconds - For example: 782436.  The degrees must be between 0 and 90, if a latitude and between 0 and 180, if a longitude.  The minutes and seconds must be between 0 and 59.  The seconds can have up to three decimal places after it.  e.g. 681234.293
  • Degrees.decimal - The degrees value is entered as a whole number and the minutes/seconds portion is entered as a fraction of a degree in decimal format.  For example 78.41.

    Pasting Values
    If you find a latitude/longitude pair that you would like to put into Legacy, you can simple copy the pair and then paste them into any of the latitude or longitude fields.  Legacy will analyze the pair and put the proper number in the proper fields.

    Note: You can copy either of the current latitude and longitude value pairs to the Windows Clipboard in many several formats by clicking the small blue button   in the lower-right corner of the Latitude and Longitude window.  When the button is clicked, a submenu appears where you can choose from several different formats to place on the clipboard:
  • Degrees Minutes Seconds with trailing directions  (eg: 835124.34N 1533353W)
  • Degrees Minutes Seconds with leading directions  (eg: N835124.34 W1533353)
  • Degrees Minutes Seconds with symbols (8351'24.34"N 15333'53"W)
  • Degrees.decimals (83.856761,-153.564722(South and West numbers are shown as negative numbers)
  • Degrees.decimals with the directions shown as leading abbreviations (N83.856761 W153.564722)

    Embedding Formatting Codes into the Notes
    You can add formatting codes to your notes so that portions print in bold, italics, underline and superscript.  These codes are used when printing reports, producing word processing files and Web pages.  (See Text Formatting for complete information on how to do this.)

    Searching for Text in Notes
    You can search your notes for specific text by pressing Ctrl-F.  This brings up the Find box where you can specify what to search for.  (See Search Notes for more information.)  To find subsequent occurrences of your search text, press F3.

    Save
    The Save button saves the address and closes the window.

    Cancel
    The Cancel button closes the window without saving any entries or changes.

    Address List
    The Address List button opens the Master Mailing Address List.

    Unlink
    The Unlink button removes the link to the address in the Master Address List (after asking for confirmation) and closes the Address window.

    Repeat
    The Repeat button repeats the entry made in the same field of the last address you entered during the current session.  If the current field already contains an entry that would be overwritten by the Repeat option, Legacy asks for permission before replacing it.  You can also use F8 or Alt-R or Ctrl-R to repeat a field.  Clicking on the line labels also repeats the entries.  Clicking on the "Address" label repeats both address lines.  Clicking on any other, repeats just that line (including the "Name" field label).  To repeat the entire address, right-click Repeat.

    Help
    The Help button opens Legacy Help.

    Picture
    The Picture button opens the Media Gallery where pictures, sounds, videos, documents, and web site URLs can be attached.

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