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Adding or Editing Master Locations

The Master Locations List is reached by clicking the down arrow next to any location field.  It can also be displayed by choosing Master Lists / Locations from the View tab on the Ribbon bar.

Locations in the Master Location List can consist of several pieces of information.  The first field, the regular location name, must be filled in to create an entry in the master list.  The other fields are optional.
  • Location Name - Fill in the full location name as completely as possible including all the government levels in order from smallest to largest separated by commas.
  • Short Location Name - Fill in a short form of the location.  On some reports there is not a lot of room for location names and you are given an option to use a shorter, abbreviated version of the location.  For example, Point Roberts, Whatcom County, Washington, USA might have a short name of Pt. Roberts, Whatcom, WA.
  • Preposition - The default preposition before a location name is "in".  For example, "in Vancouver, British Columbia, Canada" or "in London, England."  Some locations require a different preposition, such as "on" or "at."  For example, "on Long Island, New York" or "at sea."  You can change the preposition in the Preposition field.
  • Notes - You can enter any comments, stories, histories, etc. into the Notes field. These can be printed as part of the Location Index at the end of reports
  • Embedding Formatting Codes into the Notes - You can add formatting codes to your notes so that portions print in bold, italics, underline and superscript.  These codes are used when printing reports, producing word processing files and Web pages.  (See Text Formatting for complete information on how to do this.)

    Latitude and Longitude
    You can record the latitude and longitude coordinates of a location if you know them.  These are sometimes useful while trying to locate old cemeteries or when wanting the distance and direction from one town to another.  (See Latitude and Longitude for more information on this subject.)

    (The latitude and longitude must be in the form of degrees, minutes and seconds.  The degrees must be between 0 and 90, if a latitude and between 0 and 180, if a longitude.  The minutes and seconds must be between 0 and 59.  The seconds can have up to three decimal places after it.  e.g. 681234.293)

    The Deluxe Edition of Legacy includes a Distance and Bearing Calculator that can be used to find out how far any two points on earth are in miles (statute or nautical) or kilometers and what compass heading to take from one to the other.  You can also convert decimal coordinate values to the required degrees, minutes and seconds.  Click the button to access it.  (See Distance and Bearing Calculator for more information.)

    Pasting Values
    If you find a latitude/longitude pair  that you like to put into Legacy, you can simple copy the pair and then paste them into either the latitude or longitude field.  Legacy will analyze the pair and put the proper number in the proper fields.

    Note: You can copy either of the current latitude and longitude value pairs to the Windows Clipboard in many several formats by clicking the small blue button   in the lower-right corner of the Latitude and Longitude window.  When the button is clicked, a submenu appears where you can choose from several different formats to place on the clipboard:
  • Degrees Minutes Seconds with trailing directions  (eg: 835124.34N 1533353W)
  • Degrees Minutes Seconds with leading directions  (eg: N835124.34 W1533353)
  • Degrees Minutes Seconds with symbols (8351'24.34"N 15333'53"W)
  • Degrees.decimals (83.856761,-153.564722(South and West numbers are shown as negative numbers)
  • Degrees.decimals with the directions shown as leading abbreviations (N83.856761 W153.564722)

    To assist you in keeping your Master Location List cleaned up and free from duplication, Legacy has a checkbox you can select to indicate that any particular location has been verified and that you want to keep it.  This Verified setting is shown as a checkable column on the Master Location List also.  (See Master Locations List for more information.)

    10-0128 : 20205 RK