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Add or Edit Event / Fact Definition



Use the Add/Edit Event Definition screen to add a new type of event or to edit an existing event that you want to include on an individual or marriage record 

 
The Add/Edit Event Definition screen is reached by clicking the Add button on the Master Event Definition List screen.  (The Master Event Definition List screen can be reached by clicking the down arrow at the right side of any event name field or by choosing Master Lists / Event Definition from the View tab of the Ribbon bar.)

Defining an event includes giving it a name, indicating which information fields you want to go with it and defining how to create a sentence from the event information when printing a report.  Legacy comes with many pre-defined event types that all include sentence definitions if you would like to see examples.

To define a new event type:

1. Enter the name of the event.  This name will appear on the Master Event Definition List and on the event screens and reports.
2. Indicate the additional fields you want to include with the event.  Choose from a Description field, a Date field and a Place field.  Most events will include all three fields.  The Description field, for example, might hold the name of the occupation for an Occupation or Employment event or the name of a school for an Education event.  The Date field records the date or date range of the event.  The Place field records where the event happened.
3. If this is a private event that you would normally want to exclude from reports and web pages, mark the Private Event option.
4. If this is an event that might fall outside the normal lifespan of an individual, such as Alt. Birth or Probate or Obituary, mark the Exclude from Potential Problems report option.
5. Fill in the event sentence.  This sentence, when processed, results in the wording that will appear on reports.  The sentence can contain [fields] and <conditional formulas>.  These are all explained in Creating Event Sentences.  A preview of the sentence with some sample data will appear in the Sample Sentence Preview window as you edit it.  See Sample Sentence Preview below.
6. Define the Roles associated with this event.  (See Defining Event Roles for more information.)
7. Click Save.

Private Events
Some event may be private in nature and you would prefer that they not be included on reports and web pages, and not exported without permission.  When you mark a master event definition as Private, all use of the event is defaulted to Private and you must explicitly choose to include them on reports, exports and web pages.

When a Master Event marked Private is linked to an individual, the event will not be marked as Private for that individual.  If you want private master events to be included on a report, you must select the option to Include Master Events marked Private.  If you only choose Include Events marked Private, the event will NOT be included for that individual.

What [Fields] Are Available?
Legacy offers a large list of [fields] that can be inserted into your event sentences.  These include many variations on names, dates, places, descriptions, and many more.  Below the event sentence field is a combo box containing a list of all the available fields and how they work.  You can insert any field into your sentence at the current cursor position by opening the list, clicking on the one you want, and then clicking the Insert button to the right of the list.

Excluding the Event from Potential Problems Report
Some event types don't normally happen within a person's lifetime, such as Cremation.  These types of events generate a warning when encountered by the Potential Problems report.  To exclude these types of events from the problem checking, select the Exclude from Potential Problems Report option.

Sample Sentence Preview
A preview of the event sentence output is displayed in the Sample Sentence Preview box.  Some sample data is used to fill in the [fields] in the sentence.  This includes some names, dates, places, and descriptions.  Since an event sentence output depends on where the event is used and what information is entered (or missing), there are some options you can use to test your sentence to see if the definition handles all the circumstances.

The first combo box lets you specifiy a Male individual event, Female individual event, or a Marriage event. Depending on your choice, this changes the sample information to a male name, a female name, or couple names.  When you change the setting, the sentence is redisplayed.

The second combo box lets you specifiy which of the sample fields have an entry in them.  There are eight combinations of filled and unfilled fields.  As you change the option, the sentence is redisplayed.

The sample data used to populate the fields when the preview is generated is read from a file called SampleSentenceData.es that is in the [My Docs]\Legacy Family Tree\_AppData\Misc folder.  You can edit this file to change the sample data if you want to.  To easily edit the file, click the small blue button to the right of the second combo box. This will open the file in your default text editor program.

Filling in Default Sentences
If you are adding a new event and you want to prefill the sentences with a set of defaults, click the Reset button and choose Load default sentences.

Copying Sentences From Another Event
If you are adding a new event and you want to prefill the sentences from another existing event, click the Reset button and choose Load sentences from another event.  This displays the Select an Event window where you can select the name of an existing event from the list.  The eight event sentences from the selected event will then be filled into the fields.  You can then make any changes needed.


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