Add or Edit an Event / Fact
You can add unlimited additional events or facts to any individual or marriage. These can include things like occupation, graduation, immigration, engagements, awards, ordinations, religion, etc. Legacy comes with many predefined event names like those previously mentioned. You can use these and also add any new events or facts you need.
To reach the Add Event window, click the Add button in the Event/Facts section of either the Individual Information or Marriage Information screen.
An event consists of a name, date, place and comment. Only the Name is required, but it may seem meaningless without a date, place, or comment.
Events Can Be Shared
Often events involve more than one person. A baptism not only involves the person being baptized, it also involves the minister doing the baptism, and witnesses and other participants. A census record not only lists the head of the household, it also often includes all the others living at the residence at the time the enumerator took the census. Most of these other people are either a spouse or child of the head of household. But also included can be extended relatives, or boarders, or workers who live there. As you enter the various events for your family into Legacy, you can use Shared Events to quickly include all those involved. See Shared Events for a more complete explanation.
Adding a New Event / Fact
To add a new event or fact to an individual:
1. Click Add to the right of the Events box to display the Add Event to… window.
2. To select an event from the Master Event Definition List, either type the name of the event in the Event field, or click the Down arrow to the right of the field to display the Master Event Definition List where you can select an event name. (If you want to define a new event that is not already in the Master Event Definition List, see Editing The Master Event Definition List, below.)
3. In the Description field, enter the description of the event.
4. In the Date field, enter the date the event occurred.
5. In the Place field, enter the location where the event took place.
6. In the Notes field, enter any information you want to record, concerning this event. Note: To have any notes that you enter included on reports you have to make sure the Add the event notes to the sentence option is checked. You must also select the Add Event Notes option on the Event Options screen when generating the report. (See Event Options.)
7. Click the Source icon to record the source of this information if you have it. (See Citing Your Sources for more information.)
8. Click the Picture icon to add pictures, sounds, video clips, and documents to the event.
9. Click the Address icon to record an address associated with this event.
10. If you want to mark this event as private, click the Private checkbox in the lower-right corner of the window. This allows you to exclude the event when printing reports, creating web pages, and exporting files.
11. If you want to share the event with one or more other people, click the Share Event button. (See Share an Event With Another Person for more information.)
12. Click the Save button to save the event. If you have entered an event date, the new event will automatically be inserted in date order in the list if there are existing events.
Event Sentences (Deluxe Edition only)
If you are using the Deluxe Edition of Legacy, you define event sentences for each master event. (See Add or Edit Event Definition for more information on doing this.) As you enter the information into the various fields of the event, the resulting sentence is displayed below the Notes box. If you would like to change the definition of the event sentence, click Edit Event Sentence Definition. (There are also event sentences for individuals who share an event. These sentences include the role played by the person who shared the event. See People Who Share This Event.)
Overriding the Master Event Sentence (Deluxe Edition only)
There may be cases where the sentence definition for the event you are using does not produce a sentence that is exactly right for the current entry. In this case you can override the master sentence by typing in a new one on the Sentence Override tab. If anything at all is entered into this override field, it will replace the event sentence generated for this event record only. You can type the sentence using the exact wording you want to see or you can use the available [fields] to represent the event field entries above. For example, if you want to include source citations for the event, add the [Sources] field to the end of the override sentence. E.g. Jim was a bricklayer in his early years.[Sources]
(See Add or Edit Event Definition for more information on doing this.)
Editing an Event
To change the name, description, date, location, or comments of an existing event:
1. Highlight the event line you want to edit in the individual's Event List.
2. Click Edit to the right of the list to display the Edit Event window.
3. Make the desired changes and click the Save button.
You can mark any particular event as Private by selecting the Private option in the lower-right corner of the screen. By default, all Private events are excluded from reports, exports and web pages, although there is an option in each of these places to include them, if desired.
Legacy taps into its problem checking routines while displaying information on this screen. When problems are found, a Problems icon is displayed next to the piece of information causing the problem. Hovering over these icons shows you a short description of the problem.
Embedding Formatting Codes into the Notes
You can add formatting codes to your notes so that portions print in bold, italics, underline and superscript. These codes are used when printing reports, producing word processing files and Web pages. (See Text Formatting for complete information on how to do this.)
Using the Event Clipboard
To copy an Event to the clipboard:
1. Click the button.
To paste an Event from the clipboard to a list:
1. Open the Add Event window for the person or marriage you want to add the event to.
2. Click the button.
Dates Memorized (Deluxe Edition Only)
As you enter dates into date fields in Legacy, the most recent ten dates are remembered and can be quickly displayed in a popup list and selected. To display the list of the last ten dates, right-click on the field label to the left of any date field. From the resulting popup list of dates you can select one to fill into the date field by clicking on it. To clear the date list and start over, click (Clear all memorized dates) at the bottom of the list.
Locations Memorized (Deluxe Edition Only)
As you enter places into location fields in Legacy, the most recent ten place names are remembered and can be quickly displayed in a popup list and selected. To display the list of the last ten place names, right-click on the field label to the left of any location field. From the resulting popup list of place names you can select one to fill into the location field by clicking on it. To clear the location list and start over, click (Clear all memorized locations) at the bottom of the list.
You can check the spelling in the note by clicking Spell Check. You may add words to the spell check dictionary as needed. (Spell checking can also be started by pressing F7.)
Wordwrapping Parts of Notes
You can re-flow the words into a note field by clicking Wordwrap. If you highlight part of a note, the wordwrapping is only applied to that portion, otherwise it is applied to the entire note.
When you have filled in all the appropriate fields for adding a new event you will normally click the Save button to save the event. If you would like to save the current event and immediately add another one, you can click the Add Another button instead of Save. This saves the current event, clears all the fields and lets you enter another event.
You can increase or decrease the type size of the Notes and the Sentence Override boxes. Larger font sizes are easier to read. Smaller sizes display more information. (See Zooming Grids for more information.)
Clearing the Fields
If you would like to clear all the event fields and start over, click Clear Fields.
Legacy has a Repeat feature, commonly known as Ditto. In all the input fields on the Event screen you can click Repeat at the bottom of the screen to repeat the same field from the last record saved. If the current field already has an entry that would be overwritten, Legacy asks permission before replacing it. Pressing Alt-R or Ctrl-R works the same way, as does clicking on the label to the left of each field, such as "Description" or "Date". This feature lets you quickly enter recurring information..
Editing the Master Event Definition List
To change the name of a master event, you must do it from the Master Event Definition List window. See Master Event Maintenance for more information.
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